Lisburn Travel Clinic - Privacy Notice - May 2018
The General Data Protection Regulation (GDPR)
Data protection by design is essential for our practice.
We are registered with the Information Commissioners Office – Z9567007
We never release your information to third parties for marketing purposes.
Your doctors and other health professionals caring for you, such as nurses, physiotherapists and occupational therapists, keep records about your health treatment so that they are able to provide you with the best possible care.
These records are called your 'health care record' and may be stored in paper form or on computer and electronic systems and may include
Personal Data: basic details about you, such as address, date of birth, NHS Number and next of kin
We also process Sensitive Personal Data:
- Contact we have had with you, such as clinical visits
- Notes and reports about your health
- Details and records about your treatment and care
- Results of x-rays, laboratory tests etc.
Healthcare providers are permitted to collect, store, use, and share this information under Data Protection Legislation which has a specific section related to healthcare information.
What do we do with your information?
- Refer you to other healthcare providers when you need other services or tests
- Allow out of hours providers to look at your practice record when you go to an appointment (these are all strongly vetted individuals and the information is encrypted)
- Share reports with the coroner or his officers under his or her direction
- Supporting staff training
- Sharing reports with solicitors and insurance companies only with valid patient consent.
- Sharing information with outside agencies such as the vehicle licensing authority (DVLNI) – with patient consent
- Sharing information on behalf of the patient for the Tribunal service of Northern Ireland to appeal decisions made by the department of work and pensions
- Sharing when Required by Law
- Sometimes we will be required to share your information and will not always be able to discuss this with you directly. Examples might be for the purposes of detection or prevention of crime, where it is in the wider public interest, to safeguard children or vulnerable adults or where required by court order.
Information Access and Rights
Data protection law provides you with a number of rights that the practice must support you with.
Right to Access
You have the right to obtain:
- Confirmation that information is being used, stored or shared by the practice.
- A copy of information held about you
We will respond to your request within 30 days of receipt of your request which can be written, or an electronic request. We are required to validate your identity or someone making a request on your behalf.
Right to Correction
If information about you is incorrect, you are entitled to request that we correct it. (There may be occasions, where we are required by law to maintain the original information - our Data Protection Officer will talk to you about this and you may request that the information is not used during this time.)
Right to safe & secure storage
Security and non-corruption of your records is of the highest priority so that your record can be passed to other care providers when properly legally and securely requested.
Right To portability of your records
As part of the NHS we enable the portability of the secure data to others on your behalf to facilitate your care.
How long for?
We hold your records securely until requested by the NHS to securely transfer your records to your next practice. Records are returned after death to the BSO service in Belfast under a secure system.
The GDPR covers us when we are alive but other data protections regulations protect us even after death and will continue to do so.
What else do we do with your information?
Along with these activities that allow us to provide health care to you, we use information in other ways which allow us to ensure that care is safe and to provide data for the improvement and planning of services. This data is anonymised and encrypted;
- Quality / payment / performance reports are provided to service commissioners
- As part of clinical research - information that identifies you will be removed, unless you have consented to being identified
- Undertaking clinical audits within the Practice
- Supporting staff training
You also have the right to make complaints and request investigations into the way your information is used. Please contact our Data Protection Officer or visit the link below for more information.
For more detailed information on your rights visit https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
Sometimes your information will be used to identify whether you need particular support from us. Those involved in your care might look at particular indicators and contact you to take action for healthcare purposes such as preventing you from having to visit accident and emergency by supporting you in your own home or in the community.
Our Data Protection Officer will be happy to speak to you about this if you have any concerns or objections.
The practice will use third parties to provide services that involve your information such as:
- Removal and destruction of confidential waste- this is via the South Eastern Trust and is industry standard
- Provision of clinical systems currently the EMIS computer system
- Provision of connectivity and servers
We have contracts in place with these third parties that prevent them from using it in any other was than instructed. These contracts also require them to maintain the highest standards of security to ensure your confidentiality.
How do we protect your Information?
We are committed to ensuring the security and confidentiality of your information. There are a number of ways in which we do this:
- Staff receives annual training about protecting and using personal data.
- Policies are in place for staff to follow and are regularly reviewed.
- We check that only minimum amount of data is shared or accessed
- We use encrypted emails and storage which would make it difficult for someone to 'intercept' your information.
- We report and manage incidents to make sure we learn from them and improve.
- We put in place contracts that require providers and suppliers to protect your data as well.
- We do not send your data outside of the EU.